Book a stall

Do you fancy showcasing your products to 10,000+ people? We are a rural village outdoor event which attracts coach parties from all over England as well as local Cambridgeshire residents. Stallholders tell us that they love coming to Daffodil Weekend as it's well run and friendly. This is partly because each year we try to get the best mix of merchandise on sale so that all stallholders have the best opportunity to do well. If we had too many of any one type of stall then no one would be happy! 

Bookings

Applications close on 28th February 2018. Please note, every effort will be made to accommodate your booking requirements but a submitted application is not a guarantee of a place. Last minute applications made after the 28th February will be considered on the basis of availability only.
Full payment should be submitted with your application. Applications will not be processed until the completed form and accompanying payment has been received.
You will be notified if your application has been successful. If Daffodil Weekend rejects your pitch application we will refund 100% of your pitch fee. We will aim to pay any refunds due within 4 months of receipt. 
Charity stalls and visitor attractions, please apply direct, via email to thriplowstalls@gmail.com

Cancellations

If you should cancel your booking we will refund 50% of your pitch fee if we receive the cancellation before 28th February 2018. No refunds will be given for cancellations after this date.


1. PITCH PAYMENT

Place your booking by 31st December 2017 to secure your stall at 2017 prices. Prices increase by 15% from 1st January 2018.

Stall size

Stall size will be strictly enforced. We will measure the size of your stall once you are set up. We will consider the maximum dimension as counting as frontage. Also note that when calculating your required frontage you should include space to manoeuvre your vehicle eg a trailer of 8m may require a frontage of 11m to allow positioning

Low ampage electricity

If booking electric hook up, low ampage electricity will be available suitable for running display lighting only. This electricity is not be used for running high power consumption devices such as kettles, heaters etc. This rule will be strictly enforced and any stalls found not to comply will be asked to leave. You should bring your own extension leads.

Taste of Thriplow generator

We will be providing a large generator for food pitches on Taste of Thriplow (ToT). Please let us know the maximum wattage your pitch will require.

 

2. STALL APPLICATION FORM

Contact name *
Contact name
http://
We cannot guarantee we can fulfil your requests, but will do our best to accommodate them where possible.
We cannot guarantee we can fulfil your requests, but will do our best to accommodate them where possible.
Public liability insurance is obligatory to allow you to trade at Daffodil Weekend
Do you have a current food hygiene certificate?
If applicable. Please bring your documents to Daffodil Weekend.
This is only relevant if your vehicle/unit has to be kept by your stall to operate during the day. All other vehicles should be parked in the stall holder car park during the day.
This will enable us set up the right size generator and better control power surges.
Please note, we do not supply tables, chairs or extension leads (for low amp or generator electric hook up) *
Stall terms and conditions: The Thriplow Daffodil Weekend Organising Committee reserve the right to select appropriate traders for the event, from application forms received, to prevent the oversupply of a particular product, or to decline the sale of goods deemed not to fit with the overall theme of the weekend. • Applications close on the 28th February. Cancellations received after the closing date will not be refunded. • Last minute applications made after the 28th February will be considered on the basis of availability only. • Pitches are marked on the ground for all outdoor locations and on the walls for indoor pitches. You will adhere to your designated pitch. Failure to do so will result in you being asked to move to your designated pitch. If you are unable or unwilling to move, all future applications will be forfeited. • By submitting your form you are agreeing to sell what you describe in your application. The selling of goods or services that fall outside your description is strictly prohibited. • You are only permitted to sell goods or services from your allotted pitch. Soliciting sales by entering or setting up in other areas is strictly forbidden. • The days run from 11am to 5pm on both Saturday and Sunday. For the safety of our visitors, traders will not be permitted to move their vehicles between 11am and 5pm. • You are not permitted to set up or dismantle your pitch between 11am and 5pm on either day. For the safety of our visitors, leaving the site before 5pm is strictly prohibited. • Those stallholders bringing caravans or trailers onto the site agree to protect the ground on which they park through the use of boards or other suitable protection underneath wheels or jacking legs. • Unless prior permission is gained in writing, trader’s vehicles will be parked in the traders car park before 11am and will not be moved until after 5pm. • All traders agree to clear away their own rubbish at the end of trading. • You will hold public liability insurance and documentary evidence must be present throughout the weekend for inspection. • You are responsible for bringing documentary evidence of current insurance, licences, and proof of training appropriate to your trade. This information MUST be available for inspection throughout the weekend. • If booking electric hook up, electricity points are to be used for display lighting only, unless prior arrangements have been made. Damage resulting from current overload will be charged to your business. • The Organising Committee for the Thriplow Daffodil Weekend will endeavour to accommodate all reasonable requests from stallholders. The Organising Committee’s decision is final. • You agree to comply at all times with the instructions of Events Managers or Safety Officers in regard to matters pertaining to health and safety and/or in case of emergency. • All hazards (for example guy ropes) will be clearly marked. • All health and hygiene regulations will be observed in terms of the preparation, storage and sale of food and drink. • All bottled gas will be stored safely and no open fires or barbecues will be permitted without prior written permission. • In the event of adverse weather (eg flooding) we reserve the right to move your pitch or cancel your pitch at short notice (a full refund will be issued under these circumstances). • Failure to observe the above will forfeit all future applications. *
Please confirm you have read and accept the T&Cs above